Tutor365

Personal Data Processing Consent

Effective date: [EFFECTIVE_DATE]

This document is a draft and should be reviewed by a qualified legal professional before production use.

1. Consent statement

By checking the personal data consent checkbox during registration, creating an account, or continuing to use Tutor365 where consent is requested, I consent to the processing of my personal data by [LEGAL_ENTITY_NAME], a [LEGAL_ENTITY_TYPE] with registered address at [LEGAL_ADDRESS], for the purposes described in this consent and the Privacy Policy.

Contact for personal data requests: [CONTACT_EMAIL]. Applicable jurisdiction placeholder: [JURISDICTION].

2. Data subject

The data subject is the individual who creates an account, logs in, uses Tutor365, contacts support, or otherwise provides personal data to the service. If the user enters personal data about students, parents, guardians, or other persons, the user is responsible for obtaining any separate permissions required by applicable law.

3. Categories of personal data covered

  • Identity and account data: name, email address, account identifiers, password hash, email verification status, and account settings.
  • Authentication data: sessions, tokens, login timestamps, device/browser metadata, security logs, and IP-derived technical data.
  • Workspace data entered by the user: student names, group names, contact details, lesson schedules, subjects, topics, notes, prices, payment status, balances, transactions, finance data, and archive status.
  • Communication data: support requests, emails, feedback, and troubleshooting details.
  • Technical and analytics data: page views, referrers, click events, browser data, error logs, synchronization metadata, cookies, and similar technologies.

4. Purposes of processing

  • Account creation, login, authentication, email verification, password reset, and session management.
  • Operation of the tutor workspace, including calendar, students, groups, lessons, balances, finance summaries, settings, synchronization, and account deletion.
  • Security, fraud prevention, abuse detection, troubleshooting, backup, recovery, and service reliability.
  • Support, communication, service notices, and responses to user requests.
  • Analytics, product diagnostics, performance measurement, and improvement of public and authenticated pages.
  • Compliance with legal obligations, enforcement of the Terms of Service, and protection of rights and legitimate interests.

5. Processing actions

I consent to collection, recording, organization, structuring, storage, adaptation, alteration, retrieval, consultation, use, transmission, access, disclosure to processors, synchronization, backup, restriction, deletion, destruction, and other processing actions needed for the purposes listed in this consent, subject to applicable law.

6. Processors and provider access

I understand that Tutor365 may use service providers to host, authenticate, secure, deliver, analyze, and support the service. Current provider placeholders include [HOSTING_PROVIDER] and [AUTH_PROVIDER]. These providers may process personal data as needed to provide their services to Tutor365.

7. Analytics and cookies

I understand that Tutor365 may use cookies, browser storage, and analytics tools to maintain sessions, protect accounts, preserve preferences, measure traffic, understand usage, and improve the service. Essential cookies may be necessary for login and protected app functionality.

8. Cross-border processing

I understand that personal data may be processed in countries where Tutor365, [HOSTING_PROVIDER], [AUTH_PROVIDER], analytics providers, or infrastructure providers operate. Required transfer language and safeguards must be finalized for [JURISDICTION] before production use.

9. Retention period

This consent applies while my account is active and for any additional period required for service operation, security, backups, legal obligations, dispute resolution, and legitimate business records. Exact retention periods must be finalized before production use.

10. Withdrawal of consent

I may withdraw consent by contacting [CONTACT_EMAIL] or using available account controls. Withdrawal does not affect processing that occurred before withdrawal and may not stop processing that is required for contract performance, legal obligations, security, dispute resolution, or other grounds permitted by applicable law.

11. Rights of the data subject

Depending on [JURISDICTION], I may have rights to access, correct, delete, export, restrict, object to, or receive information about the processing of my personal data. Requests may be sent to [CONTACT_EMAIL]. Tutor365 may verify identity before responding.

12. Confirmation

By providing consent, I confirm that I have read this Personal Data Processing Consent, the Privacy Policy, and the Terms of Service, and that I understand the purposes and general conditions of personal data processing described in these documents.